Administrative Coordinator – Communications and Spokesperson’s Office

Performing administrative duties, including but not limited to:

Ongoing office management: handling phone calls, managing meeting calendars, correspondence, mail, and expense reimbursements

Providing prompt response, support, and assistance in resolving complex logistical issues in large-scale projects, with creative and solution-oriented thinking

Managing, monitoring, and overseeing the department’s budget

Full responsibility for the management and ongoing operation of engagements and tender processes, including monitoring and control of existing contracts

Full responsibility for procurement processes, working with vendors, handling and tracking purchase orders and invoice approvals

Performing additional administrative tasks as needed and in accordance with supervisors’ requests

Working with multiple interfaces and stakeholders within the institute and externally