Executive Assistant

The CEO’s Office at our Netanya site is seeking an Executive Assistant. The position reports directly to the CEO and includes responsibility for providing comprehensive administrative and operational support, as well as ongoing assistance with senior management activities. The role requires working in a dynamic environment with multiple interfaces, effectively managing priorities, maintaining a high level of confidentiality, and independently managing tasks and processes through completion.

Key Responsibilities

• Managing and coordinating a complex calendar involving multiple participants, including prioritizing meetings and managing scheduling constraints.
• Organizing meetings, managing conference rooms, and arranging refreshments.
• Handling phone calls and maintaining ongoing communication in Hebrew and English with senior stakeholders in Israel and abroad.
• Working closely with senior management and with internal and external stakeholders.
• Managing, monitoring, and following up on organizational tasks and processes through completion.
• Handling purchase orders and office supplies, and working with vendors.
• Coordinating visits from Israel and abroad.
• Coordinating and organizing international travel arrangements, including flights, accommodation, expense reimbursements, and more.
• Managing and coordinating the CEO’s personal matters.
• Maintaining complete confidentiality and managing sensitive information.

Requirements

• Bachelor’s degree – a significant advantage.
• Proven experience in a similar role within a dynamic, fast-paced, and multitasking environment.
• Experience working with senior management – a significant advantage.
• Full proficiency in Microsoft Office applications, with an emphasis on Outlook.
• Proficiency in additional digital tools, such as Teams and calendar management systems – an advantage.
• Native-level Hebrew and excellent English proficiency, including reading, writing, and speaking.
• Willingness to work additional hours – mandatory.
• Required Skills
• Strong ability to manage a demanding workload, prioritize tasks, and work effectively under pressure.
• Ability to work independently as well as collaboratively as part of a team.
• Initiative, proactivity, and the ability to drive processes forward.
• A strong service orientation, professional presence, and discretion.
• Excellent interpersonal communication skills and organizational diplomacy.
• A high degree of personal accountability and professional maturity.
• *Only relevant applicants will be contacted.
• #Netanya