Office Manager & Personal Assistant to the CEO

Description

About Us

We are a global leading fintech company, providing cutting-edge financial technology solutions worldwide. We foster an innovative and dynamic environment where teamwork and professional growth are encouraged. We are seeking a highly organized and proactive Office Manager & Personal Assistant to the CEO to join our team on a temporary basis to cover maternity leave. This role is essential to the smooth day-to-day running of the office and provides critical support to the CEO. Why Join Us? Be part of a dynamic, global fintech company with a collaborative culture. Gain valuable experience working closely with senior leadership.

Key Responsibilities

Office Management

Oversee the general office operations, including supply management, facility maintenance, and vendor coordination. Ensure the office runs efficiently and employees have the resources they need. Manage meeting room bookings and coordinate company events or internal meetings. Support the HR department with onboarding new employees and organizing staff activities. Manage invoices and related documentation. Coordinate flight and hotel bookings as required.

CEO Personal Assistance

Act as the first point of contact for the CEO, managing his calendar, emails, and communications. Coordinate travel arrangements, meetings, and appointments. Prepare documents, reports, and presentations as needed. Handle confidential and time-sensitive information with discretion. Liaise with internal and external stakeholders on behalf of the CEO.

Requirements

• Proven experience as an Office Manager, Executive Assistant, or in a similar role.
• Strong organizational skills and attention to details.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Maintain availability and flexibility with working hours when necessary.
• Demonstrate a proactive, problem-solving mindset with a "think outside the box" approach.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Fluent in English.