Site operations coordinator

PURPOSE OF THE JOB

To manage, organize, and supervise all general services and facilities of the construction site’s base camp (accommodation, offices, utilities, logistics, support services) and the satellite offices, ensuring full operational readiness, compliance with HSE standards, and optimized cost efficiency while supporting site operations.

ORGANISATION

Organization structure

Project Organizathion

Reports directly to

Project Director

Other reporting to

Functionally linked to Site/Country/Cluster/Region Field Ops structure

Network & Links

Internal

Subsystems PM

Subsystems Team

External

Suppliers and/or sub-contractors

Customers

Auditors and/or Assessors

Utilities providers

MAIN RESPONSABILITIES

MAIN RESPONSABILITIES

Key accountabilities

A. Site Facilities & Infrastructure Management

Oversee the setup, construction, operation, and maintenance of offices, sanitary facilities, kitchens, and technical utilities.

Ensure continuous availability of essential services: power, water supply, HVAC, network connectivity, waste management, lighting, fire safety, pest control.

Manage maintenance contracts for electromechanical equipment, generators, HVAC systems, water systems, and other technical installations.

B. Internal Logistics & Support Services

Manage procurement and supply of general consumables: water, cleaning materials, office supplies.

Oversee housekeeping, accommodation allocation, and cleaning services.

C. Administration & Contract Management

Manage vendors and service providers (FM, maintenance, security, cleaning).

Prepare RFQs, evaluate bids, and recommend suppliers.

Monitor and optimize the operational expenditure (OPEX) budget for all general services.

Maintain an accurate inventory of equipment, furniture, and assets.

D. HSE & Compliance

Ensure all facilities comply with project HSE rules and local regulations.

Ensure sanitary compliance: water quality, food safety, hygiene, waste handling.

E. Team Leadership & Coordination

Act as a key interface with Construction, HSE, Procurement, HR, and site management.

Respond to operational requests and ensure high satisfaction levels among site personnel.

Performance measurements

Weekly works progress and Weekly activity schedule.

Follow up of the no conformity closing

On Time Delivery (OTD) construction milestones

HSE indicators

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory

Relevant academic certificate

Experience

Mandatory

Exceptional organizational and multitasking skills.

Strong negotiation skills and assertiveness when dealing with vendors.

A "can-do" approach with the ability to solve problems independently in a fast-paced environment.

High level of service orientation and interpersonal communication

Structural maintenance experience

Languages: Native/Fluent Hebrew; High-level proficiency in English (written and verbal).

Competencies & Skills

Knowledge of the track construction methods.

Leadership, initiative and decision minded

Team spirit approach and good communication skills

Mobility