Office Manager

Description

About Utila At Utila, we build the enterprise-grade platform that more than 300 global institutions run their digital asset operations on. Our technology secures $25B+ in monthly transaction volume and has protected over $200B to date. We’re backed by $50M in funding, and our customer base is growing fast. The systems we build are mission-critical, so we hold them to the highest standard: precise, secure, and reliable. If you want to own hard problems end to end, work alongside people who raise the bar, and leave your mark on the future of financial technology, you’ll feel at home here. How we work At Utila, we believe in extreme ownership. It’s our philosophy and mindset, how we operate. We Own It. From an idea, problem, or opportunity to the final product. We have the autonomy to make decisions, challenge what can be better, and the responsibility to make it happen.

Responsibilities

• As our Office Manager, you’ll run the day-to-day of our Tel Aviv office and make it a place where the team can do its best work. You’ll be the go-to person for everything office-related, from vendors, supplies and the kitchen to company-wide travel and Mesh, our travel and expense platform. You’ll work closely with HR, Finance and Legal, and handle most things independently.
• What you’ll own
• Run the day-to-day operations of our Tel Aviv office so everything works smoothly and efficiently.
• Manage relationships with vendors, suppliers and service providers, and hold them to a high standard of service.
• Take care of facilities and supplies: maintenance, inventory and purchasing, from the first request to the fix, so the office stays fully equipped and well maintained.
• Manage office expenses, invoices and ongoing administrative processes.
• Handle business travel end to end for employees across locations and time zones: flights, accommodation, transportation and everything in between.
• Run Mesh, our travel and expense platform, including expenses, reimbursements, invoices and ongoing administration, and be the person the team turns to with travel and expense questions.
• Spot operational issues early and find practical solutions quickly.

Requirements

• 1–2 years of experience in office management, administration, operations, or a similar role.
• Experience working with vendors, suppliers, and service providers.
• Comfort managing invoices, expenses, purchasing, and administrative processes.
• Strong organization and real attention to detail. You notice the small things before anyone else does.
• A hands-on approach: you see what needs doing and take care of it without waiting to be asked.
• You stay calm under pressure, prioritize well, and handle several things at once on your own in a fast-paced startup.
• Clear, friendly communication with people across the company.
• Fluent English, written and spoken.

Nice to have

• Experience managing business travel and employee travel arrangements.
• Experience with travel and expense platforms. Experience with Mesh is a strong advantage.
• What We Offer?
• On-site, full-time from our Tel Aviv office, with a gym in the office, a dog-friendly space, and dedicated parking.
• Own the problem. Build the solution. Make your mark.