Site Administrative Assistant Tel-Aviv

Mission

As Site Administrative Assistant, you are responsible for the overall office management and act as the contact person between Headquarters and site. You perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements, supporting local Proton Therapy site.

Challenges we trust you with

General administrative tasks including

Coordinating meetings

Taking incoming calls and providing information to callers

Incoming and outgoing correspondence

Composing memos and generating reports

Organizing business related travel itineraries to and from the site, plan hotel stays, taxis and car pool management

Providing HR support (tracking vacation & coordination with payroll)

Logistics support

Tracking the receipt and shipping of all spare parts for the site

Coordinating delivery and shipping of equipment and parts with other sites

Following up on the ordering, shipping and warehousing of all parts and materials to support operations

Accounting support

Managing site purchasing accounts (vendors, subcontractors, etc.)

Monitoring and recording petty cash and site financial account usage

Preparing and monitoring invoices and expense reports

What we value

You have

Minimum 5 years’ experience as Administrative Assistant or Office Manager

Strong written and verbal communication skills in English

And you also are

Capable of working autonomously

Able to manage your time efficiently

Able to follow rules and regulations and to deliver on strict deadlines

A team player with strong interpersonal skills

Cherry on the cake

You have an experience in HR or accountancy administration;

You have strong knowledge of MS Office whereas knowledge of SAP

You have ideally an experience in an international environment

Life at IBA

At IBA, we value creativity, innovation, and a commitment to excellence. As a certified B Corporation (B Corp), we uphold the highest standards of social and environmental performance. If you’re ready to embark on a journey where your skills and ideas can truly make an impact, apply now to join our dedicated team. Let’s shape the future of technology together!

Apply today and be part of a mission that matters!